Whether you're hiring some new staff, or just feel your current training plan could use a bit more structure, personalised training plans are a great way to make sure everyone is getting the training they need. However, they can be especially important when you are bringing on new staff, as they make sure you get everyone up to speed as quickly, and with as little disruption, as possible.
You want to give any new member of staff the best chance possible at fully integrating into your company's culture and way of doing things, so providing them with all the training they need is a great way to do this.
Creating the Plans
Depending on how many people are currently in your company, and how many different job roles you have, you may want to go about creating your custom training plans in a couple of ways. It may be a great idea to sit down and do them all in one go. That way you know you're really organised and have everything done at the one time. However, if you work for a huge company, this just may not be possible, as it would take a huge time investment on your part and those that you need to work with to create the plans. Smaller companies may find this approach easier to manage as they may only have a handful of different job roles to cover.
Another technique could be to create a training plan for every job role you are currently hiring for. This means you'll be doing more work as you go along, as opposed to one large project, but it does make sure that you will have all the training plans you need whenever you hire new staff. If you do find yourself at a time where you're not hiring very much, or hiring for the same roles, you could use this extra time to create the missing training plans from your structure, to make sure you have all the plans in place for the future.
Finding the time to create these plans will be a large time investment whatever way you approach it, but once it's done you will have a clear plan in place for how you want onboard, and continue to develop all your staff. Once you've made the plans once, editing them in the future when things change will also be easier as the basic framework should remain the same.
Next think about who to include when you are coming up with the plans, as you'll want to make sure you have the correct input to make sure the plans are as accurate as possible. As well as yourself, you may want to include the managers of the department the member of staff will be going into, as well as anyone else in charge of training and operations within your business. This will make sure you have a clear picture of what training each member of staff needs, with real input from the people who will be working with them and managing them everyday.
Each plan will probably be split into two main sections, training that everyone who joins the company has to take part in, and then more specific training tailored to each worker. More general training could be things like health and safety, fire training, or your company's computer policy, and every new member of staff will have to receive this training in order to work within the company effectively. This training is still extremely important, even though it's not as specific, so make sure you include it in everyone's training plan so you don't forget about it in the excitement of someone new starting at the company.
More specific training will relate to what department the staff will be working in, and also what specific tasks they will be doing each day. It's this part of the plan that will obviously take the time to create, as well as needing the additional input. Think about what they need to get trained on first to really get started on that first day. If they need to be brought up to speed on a specific piece of software, or a particular computer system, that's obviously going to take priority, as without that training it's unlikely they'll be able to do anything else. More general training will need to be done quite quickly after they start, but perhaps doesn't need to be reserved for the first day. Once they have the basic training in place, you can look at giving them tasks and additional training throughout their introductory period with the company, which will develop their skills, and let you see if they are right for the role, as well as giving the new staff a clear idea of what their new role will entail.
You can then look at how you would like each member of staff to develop, and plan training which they can complete later on in their time at the company.
Using the Plan
When They Start
When you first bring on a new employee, their first chunk of time at the company will be spent getting to know their new place of work, as well as what their job actually entails. Make sure you know exactly what training you want them to sit in that first few days, but also who is going to complete the training with them. It's a good idea to make up an actual training timetable for them for the first few days, so they know exactly what they are getting trained on and when. There is nothing worse than starting a new job and then sitting around not doing very much while you wait for the correct training. If you have this all planned out in advance, and the new staff members can see what to expect, it should make the beginnings of the job a lot smoother. Getting multiple people to complete training with them is also a great chance to introduce them to lots of people at the company.
Letting your staff see the plan you have marked out for them also shows them that you are very keen on staff development, and want them to be as knowledge as possible, which is a great plus point for an employer to offer.
When you are drawing up a training plan for your staff, you may want to mark out training which won't be appropriate until quite far in the future. Maybe it's the sort of training that would put them on track for a promotion, or simply something they need more experience in before they jump into the more advanced training. It's important to review this training plan as much as possible to make sure that staff are completing the training, and that you are giving them the chance to complete the training they need for their job.
It may be a good idea to use the training plan as a basis for staff reviews, or any one-to-ones they have with their manager, so it's always being looked at and worked on. Constantly reviewing the training plan means their is a far lower chance of training slipping through the cracks, and again it lets your staff members see how their career is progressing, and where they can go in the future.
Even though they make take a bit of time to set up, training plans for all your staff members are well worth it in the long run. You want to make sure your staff are as well trained as possible, to give your business the best chance of succeeding. Not only will training plans let you keep track of all the training your employees need to complete, but it will also make sure you are providing specific training, which is tailored to each individual, rather than going for mass training and hoping it does as good a job.